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ACA's activity

The Agency for Court Administration is an administrative authority subordinated to the Ministry of Justice with the status   of a legal person under public law that ensures the organizational activity of courts and courts of appeal (hereinafter - courts), in accordance with art. 55 of Law 514 of 06.07.1995 on the organization of the judiciary and the Regulation on the organization and functioning of the activity of the Agency for Court Administration, approved by Government Decision no. 650 from 26.05.2016. The Agency has the following responsibilities:1) in the field of ensuring the organizational activity of the courts: a) elaborates proposals for the efficiency and standardization of the activity of the courts; b) makes opinions on draft legislative and normative acts, as well as submits proposals for the elaboration of draft legislative and normative acts corresponding to its fields of competence; c) participates in the elaboration and implementation of policy documents and the preparation of reports on their implementation; d) provides the courts with adequate offices and working conditions, according to the standards in the field; e) coordinates the planning of investments and capital repairs for the courts and coordinates the allocation of funds from the state budget for this purpose; f) coordinates the reorganization process of the court system; g) provides methodical assistance regarding the keeping of records of legislation and judicial practice, as well as publishes studies in the field; h) monitors the manner of carrying out the archive and secretarial works;

2) in the field of judicial statistics: a) develops the mechanism and rules for keeping judicial statistics; b) performs the collection, analysis and systematization of data on judicial statistics; c) verifies the correctness of the elaboration of the statistical reports presented by the courts, as well as of the statistical reports generated by the Integrated File Management Program; d) ensures the keeping of the evidence, keeping and storage of the generalized statistical reports and of the afferent information presented by the courts; e) collects, verifies, stores and keeps records of the statistical records of the defendants and of the control slips presented by the courts and their lists, as well as ensures the correspondence of the number of records of the defendants with the number of convicts in the statistical reports; f) collects and generalizes other information related to the judicial statistics presented by the courts; g) provides assistance and methodological support to the staff of the courts regarding the evidence, generalization and analysis of judicial statistics; h) examines the requests and addresses of the interested institutions and the representatives of the civil society regarding the provision of statistical information; i) draws up quarterly and annual reports on judicial statistics and submits them for information to the Supreme Court of Justice, the Superior Council of Magistracy and other interested bodies, as well as publishes them on the official website of the Ministry of Justice and on the Agency’s webpage;

3) in the field of the judicial information system: a) administers the judicial information system; b) ensures the maintenance and development of the judicial information system, its compliance with the provisions of the legislation; c) examines the addresses of the courts regarding the errors in the Integrated File Management Program and coordinates the execution of the requested modifications, rectifications, in order to ensure its compliance with the requirements established by the legislation; d) permanently monitors the random distribution of files in the courts; e) prepares monthly reports on the random distribution of cases in the courts and publishes them on the court portal; f) presents the necessary information to the Minister of Justice, in his capacity as a member of the Superior Council of Magistracy, and draws up the notifications regarding the suspicions of manipulation in the process of random distribution of files to be presented to the Superior Council of Magistracy; g) participates in the elaboration and implementation of policy documents regarding the judicial information system and draws up reports on their implementation; h) presents proposals regarding the elaboration, modification, completion of the legal framework in the field of the judicial information system, as well as participates in the endorsement of the regulations of the Superior Council of Magistracy, of other regulations and normative acts that regulate this field; i) manages the activity of creation, exploitation and maintenance of the informational content of the Integrated File Management Program, as well as ensures the control over its functionality; j) prepares annual reports on the functioning of the court portal; k) coordinates the activity of providing the courts with the technical equipment and programs necessary for the functioning of the judicial information system; l) provides methodological assistance and ensures the training of court staff in order to use the judicial information system;

4) in the field of managing the training activity of the staff of the secretariats of the courts:

a) identifies the training needs of the staff of the secretariats of the courts;

b) requests from the courts the information regarding the delegation of the staff of the secretariats of the courts to the training courses;

c) accumulates, generalizes and sends to the organizers of the training courses and the courts the information regarding the designated staff of the secretariats of the courts and the formation of the groups for the participation in the training courses;

5) in the field of financial management, control and internal audit within the courts:

a) performs the internal audit within the courts according to Law no. 229 of September 23, 2010 on internal public financial control and other normative acts;

b) submits for information to the Ministry of Justice and the Superior Council of Magistracy the reports of the internal audit missions within the courts and courts of appeal;

c) provides consultative support to the courts to ensure the effectiveness of the financial management and control system;

d) provides recommendations for improving financial management and control;

e) elaborates proposals for the improvement of the normative framework regarding the financing of the courts;

f) supervises the correct use, according to the destination, of the financial means allocated to the courts;

6) in other fields:

a) establish and maintain relations with public authorities, as well as with other bodies, institutions and organizations, including those abroad, in order to improve the organization of the activity of the courts and to increase the efficiency of the Agency's activity;

b) presents the necessary information to the Minister of Justice, in his capacity as a member of the Superior Council of Magistracy, when drawing up the notifications regarding the facts of the judges which may constitute disciplinary violations;

c) receives the citizens in audience and examines their petitions, within the limits of functional competences.

The Agency shall exercise its powers with strict observance of the guarantees and independence of the judiciary, without interfering in the administration of justice.